CISA Officer roles and duties

Organization Vision

The Clemson Indian Students’ Association aims to increase awareness about Indian culture, promote service and serve as a social tie for the Indian student campus community. CISA is not just for Indian or Indian-American students; it is open to all students who are interested in the culture.

CISA’s motto is Pay It Forward. We hope that by helping new students every year, we foster a platform where the new students will, in turn, assist students who come to Clemson after them.

CISA is recognized by the Graduate Student Government and is committed to help you transition through your studies at Clemson, right from the day you land here. While it might seem a little intimidating to come to a new country, away from parents and friends, CISA attempts to be your home away from home.

CISA provides an excellent example of unity in diversity, encompassing students from all regions of India and the USA. CISA works with the university to help improve the overall academic as well as social experience for students.

General Requirements

  • You must be in Clemson till May 2021. This allows you to help with transitions in Spring 2021.
  • You must have the time to work on your responsibilities.
  • The following responsibilities are basic, and you may be subjected to other duties.

President

  • Be the representative face of India and Indian students in Clemson.
  • Lead the organization following Clemson’s Determined Spirit personality.
  • Conduct a minimum of 4 events: Independence Day, Navratri, Diwali, and Holi.
  • Assist new students in temporary accommodation and transport from the airport at the cheapest cost possible. It is your responsibility to see this happen regardless of your belief if students need these services or not.
  • You will need to find volunteers and leaders to assist you with this.
  • Work towards creating funds for the organization through membership/event fees or sponsorship.
  • Have a similar or larger amount in the CISA bank account than you started with.
  • Be the contact point in case of emergencies (death, sickness or something else) of Indian students or families regardless of their being a member of CISA or not.
  • Create officer roles and positions as needed to improve CISA’s functions.
  • Hold Elections in Spring 2021 and help the new team transition by guiding them.
  • Hand over control of all websites, files, and documents to the new team.
  • Keep the Faculty advisor updated with organization information and decide event dates in conjunction with them.
  • Understand the importance of:
    • Brand Image
    • Social Media
    • Good Communication
    • Website and Email channels
  • Make sure the organization remains in good standing with and is recognized by Clemson University.
  • Hold the passwords to the Facebook page, Flickr Page, CISA Website hosting and domain name accounts, CISA Google Drive folder, Paypal account, and the Mailchimp e-mailing list.
  • Make sure documents and instructions from the CISA Google Drive folder are accessible by the correct officer.
  • Fulfill the functions of all other roles if you fail to motivate a team member to complete their task. The responsibilities of all other members are your responsibilities.
  • Requirements
    • Must be willing to accept all responsibility for this task.
    • Must have the time to work on these tasks.

Vice President

  • Assist the President in completing their tasks.
  • Create new initiatives, for example, the Student Showcase.
  • Make sure the CISA website, Facebook page, Noobs Guide to Clemson page and Tigerquest page are all current and not expiring soon.
    • Learn how to operate and update the website or have a Webmaster do so.
    • Learn how to use the MailChimp account for sending emails.
    • Learn how to use Google Forms to collect new student information.
  • Offer advice and counter-arguments to decisions taken by the President.
  • Disagree with the president when needed and bring forth any serious misgivings to the members of the organization.
  • Manage the CISA Facebook group, Facebook Page, Clemson University Fall 2018  and Spring 2019 pages.
    • Work with the secretary to update these pages regularly.
  • Help in transition to a VP in Spring 2021.
  • Fulfill the functions of all other roles if you and the president fail to motivate a team member to complete their task. The responsibilities of all other members are your responsibilities.
  • Serve as the President if the President resigns or is fired.

Secretary

  • Organize, set up and manage events.
    • You will need to find volunteers to help with the events.
    • You will need to set a budget, reserve a location and arrange for food at the event.
    • You will need to ensure that visitors at an event are paying the event fees.
  • Collect photos and videos from events conducted and create Facebook posts.
    • Upload photos to the CISA Flickr Archive.
    • Find photographers and methods to compensate them.
  • Keep students updated with posts on the Website, CISA page, and CISA group.
  • Help in transition to a Secretary in Spring 2021.

Treasurer

  • Maintain a record of all financial transactions of CISA
  • Scan and store all bills in the CISA Google Drive
  • Manage the Paypal account.
  • Reimburse students if they make purchases for CISA within 1 week of a valid request.
  • Request funds from the GSG for events
    • You need to be able to demonstrate why CISA does what it does and why we deserve the funds.
    • Submit bills and forms to the GSG for reimbursement.
  • Help in transition to a Treasurer in Spring 2021.
  • You need to know how to use Excel.
  • You will be held responsible for the finances along with the President of CISA.

Welcome Administrator

  • Assist new students in temporary accommodation and transport from the airport at the cheapest cost possible. It is your responsibility to see this happen regardless of your belief if students need these services or not.
    • A driving license is strongly recommended.
  • Work with Parking and Transportation Services to create and publicize the shuttle to the airport
  • Work with International Services to keep the Welcome letter sent to students updated.
  • Work with the GSG Secretary of International Student Affairs to welcome new students.
  • Setup Indian student orientation(s).
    • You will have to speak or find a speaker to do these events.
    • You will have to reserve classrooms and optionally arrange for food for these events.
  • Help in transition to a Welcome Administrator in Spring 2021.
  • Manage event promotions

Web Administrator

  • Manage, update and design the CISA website.
  • Keep updated with new images of officers each year.
  • Create Facebook events
  • Assist VP in sending out emails for various CISA events and activities
  • Help in transition to a Web Administrator in Spring 2021.

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